2016 EUMETSAT METEOROLOGICAL SATELLITE CONFERENCE

The 2016 EUMETSAT Meteorological Satellite Conference will take place in EUMETSAT’s home town of Darmstadt in Germany from 26 to 30 September 2016. This is particularly fitting as 2016 sees the 30th anniversary of EUMETSAT’s establishment in 1986.

EUMETSAT, the European Organisation for the Exploitation of Meteorological Satellites is pleased to welcome experts in the field of meteorology, climatology and monitoring of the environment to the 2016 EUMETSAT Meteorological Satellite Conference. The conference will take place at EUMETSAT’s home town of Darmstadt in Germany. This is particularly fitting as 2016 sees the 30th anniversary of EUMETSAT’s establishment in 1986. To look back and ahead under the 30-year anniversary theme “Evolution”, the Conference will see special key notes and panels throughout the week.

The EUMETSAT Meteorological Satellite Conference is a forum that brings together meteorologists, scientists and researchers from around the world to share their experience and knowledge during plenary, poster and workshop sessions. In 2016, the conference will discuss advances in nowcasting and short-range numerical weather prediction (“limited area modelling”), marine meteorology and oceanography and the Arctic challenge, amongst other topics.

There is a continued need for accurate nowcasting services and short-range weather forecasting systems for National Meteorological Services to be able to issue timely warnings in order to help save lives and reduce losses to property and infrastructure.  Indeed, it is expected that these requirements will further grow due to our increasingly weather-sensitive global economy and vulnerable society. New generation geostationary satellites will be able to fulfil many of these requirements by delivering even more accurate and timely observations from space which can then be fed into short-range numerical weather prediction and nowcasting models, providing forecasters with easy-to-interpret and very accurate data. In addition, rapid updating capabilities will ensure that the data can be used for short-term predictions.

As the needs of the users of weather services continue to grow, they are now beginning to encompass “environmental” monitoring products and services such as air quality. The session on the Arctic challenge will discuss progress made in improved weather and environmental prediction services for the Arctic region. 

IMPORTANT INFORMATION

To register please click here.

To view the preliminary conference programme click here.

To submit your Final Paper please click here.

The deadline for Final Paper submission is 31 October 2016.

 

guide to session topics

Thumbnail - Conference 2016 - Sessions1. Current and future satellite programmes and instruments

2. Use of satellite data for nowcasting and short-range NWP

3. The Arctic challenge

4. Marine meteorology and oceanography

5. The role of satellite data records in climate services

6. Space based atmospheric composition measurements: forecasting air quality

The draft programme will be posted soon and updated as and when necessary.

DEADLINES AND FEES

Thumbnail - Conference 2016 - DeadlinesConference dates

26-30 September 2016 (Monday to Friday)

Registration deadlines and fees

  • Registrations submitted by 26 June 2016: early registration fee of €280
  • Registrations submitted by 4 September 2016: standard registration fee of  €330
  • Registrations submitted after 4 September 2016 or on-site: late registration fee of €400
  • Student rate up to and including 4 September 2016: €150
  • Student rate after 4 September 2016 or on-site: €250
  • Dinner contribution per person (participant and accompanying): €50

Registration and Confirmation

As usual, registration fees are staggered according to when you register. The registration fee for those participants registering and paying by 26 June is €280. The standard fee between 26 June and 4 September is €330. Fees for registrations that are submitted after 4 September or on-site at the conference venue are €400. Please note that the fee is independent of the number of days you attend the conference.

A special conference student rate is available at €150 (for registrations up to and including 4 September) and at €250 (for registrations after 4 September and onsite). A scan of your student ID card or a letter from your University on headed paper confirming your student status should be sent to eumetsat2016@ch.kuoni.com when you submit your registration.

To register for the conference online, please click here.

You will receive an automatic email confirmation upon receipt of the completed registration form. The email will contain all registration details.

Early registration will take place on Sunday 25 September as from 16:00 in the foyer of the Darmstadtium Congress Centre (conference venue). It is followed by the Welcome Drink from 18:00 to 19:30. Registration will continue on Monday at 08:00 and throughout the following days.

Payments

Payments can be made via a secured online platform in Euros using standard bank cards, such as VISA or MasterCard. Late registration payments made on site may be made in cash (Euros) or bank card. To make a payment please use the link provided with the registration confirmation email.

Payments can equally be made by bank transfer. Please instruct your bank to carry out the transaction “free of all bank charges for the recipient”. Any bank fees will be charged to the participant and collected on-site. Please indicate your name and Ref. No (reference number) on every bank transfer. You will find your Ref. No. on the automatic confirmation email you will receive after the registration process.

Registration cancellations

All modifications and cancellations concerning your registration are to be addressed to the congress secretariat in writing (fax, letter or email) at any stage prior to or during the event:

Phone:  +41 58 702 67 56
Fax:  +41 58 702 64 52
Email: eumetsat2016@ch.kuoni.com

Registrations cancelled in writing more than one month prior to the conference will be refunded after the conference less a 10% administration charge.
Registrations cancelled less than one month prior to the conference are non-refundable. All modifications and cancellations concerning your registration are to be addressed to Kuoni by email at eumetsat2016@ch.kuoni.com

We regret that changes requested by phone cannot be accepted. All refunds will be processed after the conference.

Contacts and conference location

Thumbnail - Conference 2016 - LocationContact

Kuoni Destination Management
Geneva Business Centre
Avenue des Morgines 12
1213 Petit-Lancy
Switzerland

Phone:  +41 58 702 67 56
Fax:  +41 58 702 64 52
E-mail: eumetsat2016@ch.kuoni.com

Conference location

Darmstadtium Congress Centre
Schlossgraben 1
64283 Darmstadt
Germany

Website:http://www.darmstadtium.de/en/

EMERGENCY CONTACT INFORMATION

Emergency services: dial 112

Police emergencies: dial 110

Medical Emergency
Phone: +49 6151 107 8161

Darmstadt Clinic
Grafenstr 9
64283 Darmstadt

Email: geschaeftsfuehrung@klinikum-darmstadt.de
 

Dental Emergency
Frankfurt: +49 696 60 72 71
Wiesbaden: +49 611 46 87 10

Conference Information

Thumbnail - Conference 2016 - InformationInternet and email facilities

Wireless Internet access is available free of charge throughout the venue. Several computers, hubs to connect your own laptop and a printer will be at your disposal in the cyber area.

Username: Eumetsat2016
Password: EMSC2016

Conference language

The official language of the conference is English. Please note that interpretation will not be provided.

Lunches and coffee breaks

Tea and coffee breaks are included in the registration fee and will be held mid-morning and mid-afternoon. Please consult the programme for exact times of all breaks. Lunches are not included in the conference registration fee. There is a wide variety of restaurants, cafés, bars and sandwich shops near the congress centre, at the market square and in the pedestrian area of the city centre.

Posters

Posters are an important feature of the conference enabling you to get close-up information from the speaker and improve your networking. General viewing will be from Monday to Friday during the coffee and lunch breaks. In addition, two dedicated poster sessions will take place on:

  • Tuesday, 27 September from 2.30 pm – 4:30 pm
  • Wednesday, 28 September from 2.30 pm – 4:30 pm

The poster dimensions are 84cm (33 inch) wide x 120cm (47 inch) high, (portrait format), equivalent to A0 size. Unfortunately, we cannot accept posters in landscape format. Affixing material will be supplied.

Final Papers

Final Papers can be uploaded via the conference software. To download the Final Paper template please click here

Final Paper submission deadline: 31 October 2016.

Copy Shops

If you are presenting a poster and need to print/reprint your poster, please find below a list of copy shops near the venue. You can also contact them via email.

Kopie Original
Alexanderstrasse 14,
64283 Darmstadt
Tel.: +49 (0) 61 51- 711 314
Email: sattar.samir@gmx.de
Opening hours: Mo. – Fri. 09h00 – 18h30

City Copies
Holzstraße 5,
64283 Darmstadt
Tel.: +49 (0) 61 51- 27 848 72
Email: citycopies@t-online.de
Opening hours: Mo. – Fri. 08h30 – 20h00

Sedruck
Magdalenenstraße 5,
64289 Darmstadt
Tel.: +49 (0) 61 51- 71 73 96
Email: darmstadt@sedruck.de
Opening hours: Mo. – Fri. 08h30 – 19h00

Networking events

Thumbnail - Conference 2016 -NetworkingRegistration is obligatory for all networking events at the conference. For catering purposes, you are kindly asked to indicate on the registration form which networking event you will attend and whether you will be accompanied. Please note that for some events we have a limited number of participants and tickets will be allocated on a first come, first served basis.

Welcome drink and early registration (included in registration fee)

Early registration will take place on Sunday 25 September as from 16:00 in the foyer of the Darmstadtium Congress Centre (conference venue). It is followed by the Welcome Drink from 18:00 to 19:30. Registration will continue on Monday at 08:00 and throughout the following days.

The Welcome Drink is sponsored by: Airbus Defence and Space

Icebreaker  (included in registration fee)

The Icebreaker will take place on Monday 26 September from 18:30 to 21:30 at EUMETSAT Headquarters. Please note that the number of tickets is limited. Therefore, priority will be given to the conference participants. Tickets are allocated on a first come, first served basis.
For those of you who do not yet know EUMETSAT Headquarters, we would like to offer guided tours of our facilities during the Icebreaker. The maximum group size is 30 participants. Due to the limited number of participants, the guided tours are available only for conference participants.

Buses will leave from the conference venue at 18:00, the buses for the return transfer will leave from EUMETSAT at 21:30 and take the participants back to the conference centre.

Conference dinner (additional fee of € 50 per person - conference participant and accompanying person)

The Conference dinner will take place on Wednesday 28 September 2016 from 19:30 to 23:00 at Staatstheater Darmstadt. Please note that the number of tickets is limited. Therefore, priority will be given to the conference participants. Tickets are allocated on a first come, first served basis.
The dinner venue is located in the heart of Darmstadt, at the end of the pedestrian area, and only 10 minutes walking distance from the conference venue.

Hotel overview & information

Hotel Name Stars Single Room Rate Double Room Rate
Ibis Darmstadt City ** --- 99€ (single use)
Best Western Plus Hotel *** 99 € 119€
Commundo Tagungshotel *** 82€ 101€
Ramada Hotel Superior *** 89€ 99€
Intercity Hotel **** 115€ 139€
Maritim Konferenzhotel **** 138€ 169€
Maritim Rhein-Main-Hotel **** 131€ 163€
Welcome Hotel **** 155€ 180€

To make a booking, please use the online accommodation booking form on the registration website http://bit.ly/1VfAc0K.

Thumbnail - Conference 2016 - HotelsA map indicating the location of the various hotels, the conference centre and all networking event venues can be found under: http://bit.ly/22lUHd7

Hotel cancellation conditions

The originally booked duration of your stay will be the basis for your hotel invoice. The hotel has the right to charge your full stay in case of no-show and/or late cancellations and reduction of stay.

  • All cancellations must be received in writing to eumetsat2016@ch.kuoni.com.
  • In case of no show the full length of your stay will be charged after the first day of no show.
  • Full reservation stay will be charged after the first day of no show.
  • Early Departure Fee: Guests will be charged in full for checking out prior to the departure date confirmed.
  • Participants unable to attend may transfer their booking to another person.
  • The cancellation terms of each hotel are very different and are indicated on the hotel description page. When making a booking you automatically accept these terms.

We strongly advise you to book your accommodation as early as possible since September is a busy time for congresses in Darmstadt.

Practical tips for the journey

Thumbnail - Conference 2016 - TipsBusiness Hours

Offices: Mondays to Fridays: 9am – 6pm
Banks: Mondays to Fridays: 8.30am - 1pm and 2.30 pm-4 pm (Thursdays until 6 pm)
Stores: Mondays to Fridays: 9am - 6:30pm, Saturdays: 9am – 4pm (shopping centres). Shops are closed on Sundays, except for some bakers and grocers.
 

Currency

The Euro (EUR) is the official currency. All major credit cards (including Visa, Master Card, Diners, American Express) are accepted in most places. 
ATMs are available throughout Germany, especially in the major towns and cities. Most accept all of the major bank cards, including Visa and American Express.

Insurance

It is strongly recommended that participants take out insurance to cover loss (including registration fees) incurred in the event of cancellation, medical expenses and loss of personal effects. The Congress Organiser will not accept liability for personal injuries or for loss or damage to property belonging to participants, either during or as a result of the event.

Power supply

Electrical sockets (outlets) in Germany (Deutschland) are one of the two European standard electrical socket types: The "Type C" Europlug and the "Type E" and "Type F" Schuko. The voltage is 220-240 Volts (U.S./Canada are 110-120 Volts).
 
More information and images can be found here:

Adapters can be purchased at the airport. Participants from the US with 110V equipment will need a transformer which can be purchased at most hardware stores.

Time zone

Germany uses Central European Time. In September, the time will be UTC/GMT + 2 hours.

Tipping

It is customary to leave a small tip for taxi drivers, room maids, servants or other service persons. If you are satisfied with any service you are provided with, a 10 to 15 percent tip is customary.

Weather in Darmstadt in September

The temperature can be very variable in September. Daytime temperatures average between 11° and 20° C (between 51° to 68° F).  Pullovers, jackets and an umbrella are recommended.

Travelling to Darmstadt

Thumbnail - Conference 2016 - TravelBy air

Frankfurt International Airport provides direct flights to many major cities worldwide and is well connected to hubs such as Munich, London Heathrow and Amsterdam Schipol.. It is located around 20 minutes north of Darmstadt and is connected to public transportation (train and “Airliner” shuttle bus) and is well served by taxis.
 
Every half an hour, the “Airliner” shuttle service brings passengers from Frankfurt Airport (terminals 1 and 2) directly to Darmstadt "Kongresszentrum" (other stations: central railway station and Luisenplatz Darmstadt).
 
Frankfurt International Airport: http://www.frankfurt-airport.com/en/flights---more/flights.html 

How to get to and from Frankfurt International Airport

 

By train:

The trains depart from the Frankfurt am Main airport long distance station (Fernbahnhof), the train to Darmstadt departs every 30-60 minutes, the journey takes around 30-50 minutes, depending on the number of stops. There is a special cooperation agreement between Wissenschafts- und Kongresszentrum Darmstadt GmbH & Co. KG and Deutsche Bahn with special prices for taking the train to your event at Darmstadtium from €99. For more information visit: http://www.darmstadtium.de/en/for-organizers/directionsarrival/

Darmstadt’s central railway station ("Hauptbahnhof") can be reached with regional services as well as IC/ICE. Public transport from Darmstadt central station to the congress centre is direct and takes less than 1 minute. The stops “Schloss” and “Luisenplatz” are very close to the Darmstadtium congress centre.
You will find more information on local public transport links on the route network map.

By bus

The shuttle bus “Airliner” departs from terminal 1 and 2 every 30 or 60 minutes, depending on the time of the day. The journey to Darmstadt takes around 30 minutes. A single journey costs just under €10. You can find the timetable here.

By Taxi

There are official taxis at the airport, the transfer cost to Darmstadt is around 60-80 EUR. EUMETSAT works with a private taxi service, Taxi TAM, their fee to Darmstadt city centre is 39 EUR. You can reserve online at http://www.tam-darmstadt.de/en/index.html

Public transport

The stops “Schloss” and “Luisenplatz” are very close to the Darmstadtium congress centre. You will find more information on local public transport links on the route network map.
For all important information you need for travelling by bus and tram - from timetables right through to ticket purchases – please visit http://www.rmv.de/en/

Visa requirements

Germany is a member of the European Union. Participants of some nationalities may require a visa. A complete list of countries and the respective visa requirements, as well as application forms for download can be found on this website
 

Please follow the three steps below when checking your visa requirements.

1) First, check the current validity of your passport.
All travelers will need a passport valid for at least 90 days following your departure date from France. However, we strongly recommend traveling with 6 months validity on your passport at all times. Visa HQ can assist U.S. citizens with a full range of expedited passport services, including new passport application and passport renewal.

2) Second, make sure your passport has blank visa pages.
Most destinations, including France, require that you have adequate unused pages in your passport, allowing for any necessary stamps upon arrival and departure. We recommend that you have at least two free pages in the visas section of your passport before any international travel. U.S. citizens can get extra passport pages added to their passports as fast as within 24 hours.

3) Finally, confirm if transit visa is required for any connections.
Check with your airline in case you have connecting flights overseas as part of your journey to France. It may be the case that countries you pass through en route to your destination may require a separate transit visa. Please refer to the visa requirements of the specific country.

Note: obtaining a visa is the responsibility of the participant!
 

Things to do in Darmstadt

Thumbnail - Conference 2016 - DarmstadtDarmstadt is located just 30 km south of Frankfurt am Main in Hesse. The city enjoys a reputation as a ‘City of Science’ thanks to the many public and private scientific research establishments located there, not to mention the Headquarters of the European Organisation for the Exploitation of Meteorological Satellites (EUMETSAT) and the European Space Operations Centre (ESA/ESOC).

However, Darmstadt is not only a “city of science”, but also a city of art and culture. It combines research, science, economy, culture, and quality of life in a special way. Home to top researchers, musicians, engineers and artists for centuries, today’s Darmstadt is the product of a unique fusion between artistic traditions and technological advancement.

Inside the welcome pack you will find two tourist maps with a wealth of things to do in Darmstadt and the surrounding area in case you have time to spare during the week or are staying on for the weekend. In the immediate vicinity of the conference centre is the Darmstadt Schloss (castle), the Hessen State Museum and the Herrngarten (city park) – all of which are easily accessible for a pleasant lunch time or evening stroll.

Representatives from the City Darmstadt will be in the exhibition area at the symposium and can advise you further on visitor attractions and excursions.

Nightlife

If you are not tired of the sessions and wish to keep networking in an informal setting or getting to know the city, here are a few places for entertainment in walking distance from the Symposium venue.

Zweite Heimat
Kranichsteiner Str. 42
64289 Darmstadt
+49 6151 9679798
Great place for both food and cocktails, very cozy and with great ambiance.

CentralStation
64283 Darmstadt
+49 06151 3668899
Cultural space with concerts, art exhibition and events all year long.

Vino Central
Platz der Deutschen Einheit 21,
64293 Darmstadt
+49 06151 80940
For the wine lovers: very good selection of Italian wines.

Zoo bar
An der Stadtkirche 17,
64283 Darmstadt
+49 06151 4923535
Cozy bar with good music, very close to the venue. At lunch time they offer a variety of fresh dishes.

Ratskeller
Darmstädter Ratskeller Hausbrauerei
Marktplatz 8, 64283 Darmstadt
+49 06151 26444
Very typical German brewery with great beer and typical German food. A good way to take in the feeling of the Market Square.

Rest and relaxation

If you would like to take it easy and relax during your stay, why not visit the “Jungendstilbad”, a recently renovated Art Deco bathing complex just a few minutes’ walk away from the conference venue. You can swim, relax in the sauna or treat yourself to a steam bath and massage. Information can be found here:  http://www.jugendstilbad.de/

ENJOY YOUR CONFERENCE EXPERIENCE!

Image - Conference 2016 - Darmstadt
 

About EUMETSAT

The European Organisation for the Exploitation of Meteorological Satellites is an intergovernmental organisation based in Darmstadt, Germany, currently with 30 European Member States (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom) and one Cooperating State (Serbia).

EUMETSAT operates the geostationary satellites Meteosat-8, -9 and -10 over Europe and Africa, and Meteosat-7 over the Indian Ocean. It also operates two Metop polar orbiting satellites as part of the Initial Joint Polar System (IJPS) shared with the US National Oceanic and Atmospheric Administration (NOAA).

EUMETSAT is also a partner in the Jason ocean altimetry missions, exploited jointly with NOAA, NASA and CNES.

From 2016 onwards, EUMETSAT will exploit the Copernicus Sentinel-3 marine mission, in cooperation with ESA and on behalf of the EU, and deliver data services to the Copernicus Marine Environment Monitoring Service and its users.

The data and products from EUMETSAT’s satellites make a significant contribution to weather forecasting and to the monitoring of the global climate.

With the contribution of

 
Airbus Defence & Space  
HE Space Operations  
Kongsberg Spacetec  
SciSys  
Serco Services GmbH  

2016 EUM Conference - Sponsors