EUMETSAT Meteorological Satellite Conference 2017

The EUMETSAT Meteorological Satellite Conference is a forum that brings together meteorologists, scientists and researchers from around the world to share their experience and knowledge

Second Announcement

EUMETSAT, the European Organisation for the Exploitation of Meteorological Satellites and its co-host ITAF-MET (Italian Air Force - Operational Force Command, Department for Meteorology (ReMet)), the national provider for weather and climate services in Italy, are pleased to welcome experts in the field of meteorology, climatology and monitoring of the environment to the 2017 EUMETSAT Meteorological Satellite Conference. The conference will take place at the Roman film studios “Cinecittà Studios” in Rome.

The EUMETSAT Meteorological Satellite Conference is a forum that brings together meteorologists, scientists and researchers from around the world to share their experience and knowledge during plenary, poster and workshop sessions. In addition to the perennial cornerstone themes of weather, ocean and climate observations, the 2017 conference will offer an excellent opportunity to discuss how satellite data can support operational hydrology and water resources management.

This will consider the utilisation of the precipitation, soil moisture and snow products delivered by the H-SAF, which is led by the Italian Air Force-Meteorological Service (ITAF-MET).

The conference will also look at the use of satellite data in very high-resolution numerical weather prediction (NWP) models and at the preparation for the next generation of geostationary satellites, including MTG.

 

Registration now open! To register please click here

Early bird registration extended to 15 July

To access the interactive conference programme and abstract brochure please click here

deadlines and fees

Conference dates

2 - 6 October 2017 (Monday to Friday)

Registration deadlines and fees

  • Registrations submitted by 15 July 2017: early registration fee of €300
  • Registrations submitted by 5 September 2017: standard registration fee of  €350
  • Registrations submitted after 5 September 2017 or on-site: late registration fee of €450
  • Student rate up to and including 5 September 2017: €150
  • Student rate after 5 September 2017 or on-site: €250
  • Dinner contribution per person (participant and accompanying): €50

Registration & confirmation

Please note that the fee is independent of the number of days you attend the conference.

Students are asked to send a scan of their student ID card or a letter from their University on headed paper confirming their student status to eumetsat2017@ch.kuoni.com when submitting the registration.

To register online, please go to the registration website

You will receive an automatic email confirmation upon receipt of the completed registration form. The email will contain all registration details.

Early registration will take place on Sunday 1 October as from 4 pm in Studio 10 at Cinecittà Studios (congress venue). It is followed by a Welcome Drink from 6 pm to 7.30 pm. Registration will continue on Monday from 8 am and throughout the following days. Please allow some time for the security check at the entrance gate and have your ID card or passport at hand. You can download a map of the congress venue here.

payments

Payments can be made via a secured online platform in Euros using standard bank cards, such as VISA or MasterCard. Late registration payments made on site may be made in cash (Euros) or bank card. To make a payment please use the link provided with the registration confirmation email.

Payments can equally be made by bank transfer. Please instruct your bank to carry out the transaction “free of all bank charges for the recipient”. Any bank fees will be charged to the participant and collected on-site. Please indicate your name and Ref. No (reference number) on every bank transfer. You will find your Ref. No. on the automatic confirmation email you receive after the registration process. 
 
Registration cancellations

All modifications and cancellations concerning your registration are to be addressed to Kuoni by email at eumetsat2017@ch.kuoni.com. We regret that changes requested by phone cannot be accepted. All refunds will be processed after the conference.

Registrations cancelled in writing more than one month prior to the conference will be refunded after the conference less a 10% administration charge.

Registrations cancelled less than one month prior to the conference are non-refundable.

CONTACTS AND CONFERENCE LOCATION

Contact

Conference & Touring C&T GmbH
Bogenstraße 54a
20144 Hamburg
Germany

Phone:  +49 40 4291 81 30
E-mail: eumetsat2017@ch.kuoni.com

Conference location

Cinecittà Studios
Via Tuscolana 1055
00173 Rome
Italy

http://cinecittastudios.it/en

Access

Access is only possible via the main entrance at Via Tuscolana 1055. The metro line A takes you directly there with a stop outside the main entrance (station Cinecittà). When you arrive by taxi, please make sure that the driver leaves you at the main entrance.

Security

Please have your ID card or passport with you at all times. Cinecittà is a functioning film studio with many production areas, and it is not permitted to walk into these areas. Please stay on the marked path when you enter or exit the campus. An access map can be downloaded here.

GUIDE TO SESSION TOPICS

Thumbnail - Conference 2017 - SessionsSession Topics at a glance:

1) Current and future satellite programmes and instruments

2) New horizons for the Indian Ocean

3) Use of data from current and future satellites in very high-resolution NWP models

4) Atmospheric composition: recent advances in satellite products and applications

5) Marine environment monitoring: recent advances in satellite products and applications

6) Satellite data in support of operational hydrology and water resources management

7) Use of satellite data in climate monitoring

8) Next generation geostationary satellites

    The draft programme will be posted soon and updated as and when necessary.  
 

CONFERENCE INFORMATION

Access

Access is only possible via the main entrance at Via Tuscolana 1055. The metro line A takes you directly there with a stop outside the main entrance (station Cinecittà). When you arrive by taxi, please make sure that the driver leaves you at the main entrance.

Security

Please have your ID card or passport with you at all times. Cinecittà is a functioning film studio with many production areas, and it is not permitted to walk into these areas. Please stay on the marked path when you enter or exit the campus. An access map can be downloaded here.

Internet and email facilities

Wireless Internet access is available free of charge throughout the venue. In the Internet Room you can check your emails and charge your laptops and smartphones.

Conference language

The official language of the conference is English. Please note that interpretation will not be provided.

Lunches and coffee breaks

Tea and coffee breaks are included in the registration fee and will be held mid-morning and mid-afternoon. Please consult the programme for exact times of all breaks.

Lunches are not included but lunch boxes can be pre-ordered on the registration website. We recommend making use of this service, as there are few restaurants or bars in close proximity of the conference centre, and the duration of the lunch break is only one hour.

Posters

Posters are an important feature of the conference enabling you to get close-up information from the speaker and improve your networking. General viewing will be from Monday to Friday during the coffee and lunch breaks. In addition, two dedicated poster sessions will take place on:

  • Tuesday, 3 October from 4 pm to 6 pm
  • Thursday, 5 October from 4 pm to 6 pm

Drinks will be served during the poster sessions.

The poster dimensions are 84cm (33 inch) wide x 120cm (47 inch) high, (portrait format), equivalent to A0 size. Unfortunately, we cannot accept posters in landscape format. Affixing material will be supplied.

Final Papers

Final Papers can be uploaded via the conference software. To download the Final Paper template please click here.

Final Paper submission deadline: 30 November 2017.

WIFI and Conference App

WIFI is available in the session and office rooms.

Username: Eumetsat2017
Password: EMSC2017

We have developed a practical conference App that you can download to your smartphone. 
The App offers many useful functions:

  • Conference programme
  • Agenda builder
  • Real-time programme updates
  • Messaging function
  • Floor plans
  • Information about the networking events

The link to download the App will be emailed to registered participants shortly before the conference.

NETWORKING EVENTS

Registration is obligatory for all networking events at the conference. For catering purposes, you are asked to indicate on the registration form which networking event you will attend and whether you will be accompanied. Please note that for some events we have a limited number of participants and tickets will be allocated on a first come, first served basis.

Welcome drink and early registration – included in registration fee

Early registration will take place on Sunday 1 October as from 4 pm in Studio 10 at Cinecittà Studios (congress venue). It is followed by a Welcome Drink from 6 pm to 7.30 pm. Registration will continue on Monday from 8 am and throughout the following days.

Icebreaker  – included in registration fee

The Icebreaker will take place on Monday 2 October at the Ancient Rome film set at Cinecittà Studios from 6 pm to 8.30 pm. Please note that the number of tickets is limited and therefore tickets are allocated on a first come, first served basis.

The Icebreaker is sponsored by: Thales Alenia Space

Guided tours of Cinecittà Studios – additional fee of € 20 per person (conference participant and accompanying person)

On Tuesday 3 October you have the opportunity to book a guided tour (in English) of the film studios, including a visit to the film museum and the outdoor film sets.  The tours start at 6.30 pm and will last approx. 1.5 hours. Please note that you must book the tour at the same time that you register for the conference.

Conference dinner – additional fee of € 50 per person (conference participant and accompanying person)

The conference dinner will take place on Wednesday 4 October from 7 pm to 11 pm at Villa Miani, Rome. Please note that the number of tickets is limited and therefore tickets are allocated on a first come, first served basis.

Villa Miani is an elegant building, located on a hill, about 15 minutes from the historical centre of Rome and offers one of the most scenic views of the city.

Buses will depart Cinecittà Studios at 6 pm and take participants directly to the dinner venue. The return transfer will be made at 11 pm from Villa Miani to a metro station from where participants can travel on to their hotels.

The conference dinner is sponsored by: Airbus
 

HOTEL OVERVIEW & INFORMATION

Please find below a selection of hotels in Rome. They are all located near Termini train station;
the congress venue is 30 minutes away by metro (penultimate stop on line A).

HOTEL NAME

Single

dOUBLE

***    
Holiday Inn Express Rome 104 €  118 € 
****    
Hotel Eurostars Saint John 154 €  164 € 
Best Western Hotel President 140 €  160 €
Hotel Mediterraneo 171 €  190 €
Best Western Plus Hotel Milton Roma 170 €  200 € 


To make a booking, please use the online accommodation booking form on the registration website.

A map indicating the location of the various hotels and the conference centre can be found here.

Hotel cancellation conditions:

The originally booked duration of your stay will be the basis for your hotel invoice. The hotel has the right to charge your full stay in case of no-show and/or late cancellations and reduction of stay.

  • All cancellations must be received in writing to eumetsat2017@ch.kuoni.com.
  • In case of no show the full length of your stay will be charged after the first day of no show.
  • Early Departure Fee: Guests will be charged in full for checking out prior to the departure date confirmed.
  • Participants unable to attend may transfer their booking to another person.
  • The cancellation terms of each hotel are very different and are indicated on the hotel description page. When making a booking you automatically accept these terms.

We strongly advise you to book your accommodation as early as possible since October is a busy time for congresses in Rome.

GENERAL INFORMATION

Business Hours

Offices: Opening hours for public offices are from Monday to Friday from 8:30 am to 1 pm and from 2:45 pm to 4:15 pm.

Shops: Shops generally open from 9 am - 1 pm and from 3:30 - 7:30 pm from Monday to Saturday. The shopping centres are open from 9.30 am to 8.30 pm during the week and from 10 am to 8 pm on Sundays)

Banks: Bank opening hours are regulated by law, from 8 am - 1 pm and from 3 - 4 pm from Monday to Friday. There are banks that open on Saturdays.

Currency

The Euro (EUR) is the official currency. All major credit cards (including Visa, Master Card, Diners, American Express) are accepted in most places. 

ATMs are available throughout Italy. Most accept all of the major bank cards, including Visa and American Express.

Insurance

It is strongly recommended that participants take out insurance to cover loss (including registration fees) incurred in the event of cancellation, medical expenses and loss of personal effects. The Congress Organiser will not accept liability for personal injuries or for loss or damage to property belonging to participants, either during or as a result of the event.

Power supply

For the most part, electrical sockets (outlets) in Italy are their own standard, the "Type L" Italian CEI 23-16/VII. Also reported to be in use is the "Type C" European CEE 7/16 Europlug. If your appliance's plug doesn't match the shape of these sockets, you will need a travel plug adapter in order to plug in. If it's crucial to be able to be able to plug in no matter what, bring an adapter for both types.

More information and images can be found here:

http://en.wikipedia.org/wiki/Mains_electricity_by_country
https://www.adaptelec.com/index.php?main_page=document_general_info&products_id=304

Adapters can be purchased at the airport. Participants from the US with 110V equipment will need a transformer which can be purchased at most hardware stores.

Time zone

Italy uses Central European Time. In October, the time will be UTC/GMT + 2 hours.

Tipping

In an Italian restaurant, a service fee ranging from EUR 1 to 3 (depending on the restaurant), is automatically added to the bill as "Coperto" and must be indicated on the menu. This fee will be applied anytime you sit down, even if all you order is a glass of water. Note that some restaurants add an additional service charge, listed on the bill as “Servizio”. It is usually about 10% and should be indicated on the menu. This charge is the tip, so if it is on your bill, do not leave an additional tip. Otherwise, just round up the bill a few Euros.

Taxi drivers do not get tipped but it is common to round up the fare so that nobody has to deal with small change. Sometimes the driver will round up the meter reading when asking for the fare.

For drivers who quote a fixed fare – for example an airport fare or a pre-paid fare – there is no need to add a tip.

Weather in Rome in October

The temperature is usually very mild in October. Daytime temperatures average between 12° and 23° C (between 54° to 73° F) and can rise to 31°C (87° F).  Pullovers, jackets and an umbrella are recommended for the morning and the evening.

For your own safety

Unfortunately, Rome is very high on the list of pickpocket capitals of the world. We recommend you to be very cautious with your bags and wallets. Special hotspots are – as in all big cities - railway stations, airports, metro stations and places of touristic interest, of which there are many in Rome.

TRAVELLING TO ROME

Fiumicino “Leonardo da Vinci” Airport

There are two airports in Rome, the major one being Fiumicino “Leonardo da Vinci” Airport. This airport provides direct flights to many major cities worldwide (including the US) and is well connected to hubs such as Munich, London Heathrow and Amsterdam Schipol. It is located around 30 km west of central Rome. There are trains and buses to the city centre and it is also well served by taxis.

Fiumicino “Leonardo da Vinci” Airport: http://www.adr.it/web/aeroporti-di-roma-en-/pax-fco-to-and-from

How to get to and from Fiumicino “Leonardo da Vinci” Airport

By train

The “Leonardo Express” leaves every 15 minutes to the Termini train station (35 minutes, EUR 14 one way).
Regional trains leave every 20 minutes to different stations, but not to the Termini train station (50 minutes, EUR 8 one way).

By bus

Bus “Terravision” departs every 30 minutes to the Termini train station and other stops in Rome (1 hour, EUR 4 one way).
“SIT” bus shuttle departs every 30 minutes to the Termini train station and other stops in Rome (1 hour, EUR 6 one way).

By taxi

There are official taxis at the airport, the transfer cost to the city centre is around EUR 40-50. It is recommended to fix the price with the driver beforehand. It is strongly discouraged to take a private taxi.

Ciampino Airport 

“Ciampino” Airport is serviced by low budget airlines such as Wizz Air, V Bird, Helvetic, Transavia Airlines, Sterling, Ryanair, Thomsonfly, EasyJet, Air Berlin, Hapag-Lloyd Express and Carpatair. It is situated 12 km southeast of central Rome. http://www.ciampino-airport.info/

How to get to and from Ciampino Airport

By train

The nearest train station is in the town of Ciampino, connected to the airport by “COTRAL” or “SCHIAFFINI” buses every 30 minutes. (5 minutes, EUR 1 one way).  A light rail service connects the Ciampino railway station to the Termini train station in an average time of 15 minutes.

By bus

A daily connection between the airport and Rome Termini railway station is provided by several companies. The bus companies “Terravision” and “COTRAL” depart every 20 minutes to the Termini train station (1 hour, EUR 4 one way).

By taxi

There are official taxis at the airport, the transfer cost to the city centre is around EUR 30-40. It is recommended to fix the price with the driver beforehand. It is strongly discouraged to take a private taxi.

Public transport in Rome

  • Three metro lines are operational in Rome, the most important being line A and B. To get to the Cinecittà Studios congress centre, take line A in direction of “Anagnina” and alight at the stop “Cinecittà” which is situated right in front of the congress centre main entrance.
  • For more information about travelling by bus and tram - from timetables right through to ticket purchases – please visit http://www.atac.roma.it/page.asp?p=229 Useful information can also be found on:
    https://www.rometoolkit.com/transport/rome_travel_pass.htm

Visa requirements

Italy is a member of the European Union. Participants of some nationalities may require a visa. A complete list of countries and the respective visa requirements, as well as application forms for download can be found on the following website:
http://www.schengenvisainfo.com/italy-visa/

Note: obtaining a visa is the responsibility of the participant!
 

THINGS TO DO IN ROME

Rome, Italy’s capital is a cosmopolitan city that can look back on nearly 3,000 years of art, architecture and culture. The ancient ruins such as the Forum Romanum or the Colosseum evoke the power of the former Roman Empire. Vatican City, headquarters of the Roman Catholic Church, has St. Peter’s Basilica and the Vatican Museums, which house masterpieces such as Michelangelo’s Sistine Chapel frescoes. There are many more places worth a visit and a travel guide book can provide helpful information when you plan what to see during your stay in Rome.

A good way to visit the top attractions are hop on and off buses, such as:

City Sightseeing Roma: http://www.roma.city-sightseeing.it

Green Line Tours : http://www.greenlinetours.com

Big Bus Tours: http://eng.bigbustours.com/rome/home.html

Rome Open Tour: http://www.romeopentour.com

There is a wide choice of museums to visit, a few examples are:

Vatican Museum: http://mv.vatican.va/2_IT/pages/MV_Home.html

Capitolino Museum: http://www.museicapitolini.org

Galleria Borghese: http://www.galleriaborghese.it

Sant’Angelo Castle: http://www.castelsantangelo.com


ENJOY YOUR CONFERENCE EXPERIENCE!

About EUMETSAT

The European Organisation for the Exploitation of Meteorological Satellites is an intergovernmental organisation based in Darmstadt, Germany, currently with 30 Member States (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom) and one Cooperating State (Serbia).

EUMETSAT operates the geostationary satellites Meteosat-8, -9, -10 and -11 over Europe and Africa, and Meteosat-7 over the Indian Ocean. From 4 July 2016 onwards, Meteosat-8 is being relocated over the Indian Ocean where it will continue to be exploited from 2017 at 41.5°E.

EUMETSAT also operates two Metop polar-orbiting satellites as part of the Initial Joint Polar System (IJPS) shared with the US National Oceanic and Atmospheric Administration (NOAA).

In addition, EUMETSAT is a partner in the cooperative high precision ocean altimetry Jason missions involving Europe and the United States (Jason-2, Jason-3 and Jason-CS/Sentinel-6).

The data and products from EUMETSAT’s satellites are vital to weather forecasting and make a significant contribution to the monitoring of environment and climate change. The European Union has entrusted EUMETSAT with exploiting the four Sentinel missions (Sentinel-3, -4, -5 and -6) of the Copernicus space component dedicated to the monitoring of atmosphere, ocean and climate on its behalf. EUMETSAT will carry out these tasks in cooperation with ESA.

About ITAF-ReMET

The Italian met service was established in 1925 under the name of “Ufficio Presagi” (Premonition Office). Prior to this, from 1910, the Vigna di Valle Military Observatory (under the Army), was tasked with duties of an experimental aerological station at their location on Bracciana lake north of Rome.

The Meteorological Service of the Italian Air Force (ITAF) was established in 1937 and was responsible for forecasts, climatology and the organisation of the observation network. During the 1940s ITAV (Inspectorate of Telecommunication and Flight Assistance) was created and the Meteorological Service was placed under it. Six Regional Centres, ten airport met offices, 26 met information points and more than 100 met stations were deployed throughout Italian territory.

In 1978 CNMCA was established in Rome and during 1992 moved to Pratica di Mare outside of the city. It represented the most important operative structure of the Italian Meteorological Service. In the meantime, the Vigna di Valle Observatory was renamed ReSMA and the CAAM (High Mountain Aeronautical Centre) was established on Mount Cimone, tasked with observing and monitoring representative parameters of the atmosphere. During the last 20 years, the Italian Air Force Meteorological Service experienced further reorganisations.

Currently, REMET (Meteorology Department) in Rome is the core structure, whose chief is also the Permanent Representative for Italy in the WMO and the Italian Head of delegation to ECMWF and EUMETSAT. CNMCA, in Pratica di Mare, is responsible for national meteorological support and COMET, also in Pratica di Mare, is involved in defence support and as MWO (Meteo Watch Office) with COAMET, located in Poggio Renatico. The regional hub for meteorological data/products delivery/acquisition is operated by CSIM (ICT Support Centre for Meteorology) in Pratica di Mare.

With the contribution of

 
Airbus  
HE Space Operations  
Kongsberg Spacetec  
SCISYS Deutschland GmbH  
Serco Services GmbH  
Telespazio  
Thales Alenia Space  

2017 EUM Conference - Sponsors