EUMETSAT METEOROLOGICAL SATELLITE CONFERENCE 2018

The EUMETSAT Meteorological Satellite Conference is a forum that brings together meteorologists, scientists and researchers from around the world to share their experience and knowledge.

The 2018 EUMETSAT Meteorological Satellite Conference will take place in Tallinn, Estonia, from 17 to 21 September 2018. EUMETSAT will be joined in the organisation and hosting of the event by the Estonian Environment Agency, the national provider for weather and climate services in Estonia.

The conference date is very fitting as it coincides with the celebration of the Centenary of the Republic of Estonia.

EUMETSAT has organised a meteorological satellite conference every year for over thirty years. During that time, the conference has become a key annual event for the meteorological and scientific communities where participants from around the world can meet to share their experience and knowledge during plenary, poster and workshop sessions.

The 2018 conference will discuss such topics as preparing for MTG and EPS-SG, atmospheric chemistry monitoring and applications, and climate and ocean monitoring. The conference location also lends itself to discussions on the topics of observations for the Baltic Basin, as well as Arctic monitoring and applications.

Further conference topics will incorporate developments in current and future meteorological satellite programmes, data access and nowcasting and high-resolution NWP.

REGISTRATION NOW OPEN
To register, please click here.
 

To see the interactive conference programme please click here.

Guide to Session Topics

Thumbnail - Conference 2017 - SessionsSession Topics at a glance

  • Session 1: Current and future meteorological satellite systems and data access
  • Session 2: Preparing for MTG and EPS-SG
  • Session 3: Nowcasting and high-resolution numerical weather prediction: observational input and the integration challenge
  • Session 4: Observations for the Baltic Basin
  • Session 5: Arctic monitoring and applications
  • Session 6: Atmospheric chemistry and composition monitoring and applications
  • Session 7: Monitoring climate and the oceans

The draft programme will be posted soon and updated as and when necessary.

Deadlines and Fees

Conference dates
17 - 21 September 2018 (Monday to Friday)

Registration deadlines and fees

  • Registrations submitted by 15 July 2018: early registration fee of 300 EUR
  • Registrations submitted by 22 August 2018: standard registration fee of 350 EUR
  • Registrations submitted after 22 August 2018 or on-site: late registration fee of 450 EUR
  • Student rate up to and including 22 August 2018: 150 EUR
  • Student rate after 22 August 2018 or on-site: 250 EUR
  • Dinner contribution per person (participant and accompanying): 10 EUR
  • Guided city tour per person: 5 EUR
  • Lunches at the conference venue: 8 EUR per day and person, booking has to be made in advance

Registration & confirmation

Please note that the fee is independent of the number of days you attend the conference.

Students are asked to send a scan of their student ID card or a letter from their University on headed paper, confirming their student status, when submitting the registration.

You will receive an automatic email confirmation upon receipt of the completed registration form. The email will contain all registration details.

Early registration will take place on Sunday 16 September as from 16:00 in the lobby of the Swissôtel (congress venue). It is followed by a Welcome Drink from 18:00 to 19:30. Registration will continue on Monday at 08:00 and throughout the following days.

Payments

Payments can be made via a secured online platform in Euros using standard bank cards, such as VISA or MasterCard. Late registration payments made on site may be made in cash (Euros) or bank card. To make a payment please use the link provided with the registration confirmation email.

Payments can equally be made by bank transfer. Please instruct your bank to carry out the transaction “free of all bank charges for the recipient”. Any bank fees will be charged to the participant and collected on-site. Please indicate your name and Ref. No (reference number) on every bank transfer. You will find your Ref. No. on the automatic confirmation email you will receive after the registration process.

Registration cancellations
All modifications and cancellations concerning your registration are to be addressed to Kuoni by email at eumetsat2018@ch.kuoni.com. We regret that changes requested by phone cannot be accepted. All refunds will be processed after the conference.

Registrations cancelled in writing more than one month prior to the conference will be refunded after the conference less a 10% administration charge. Registrations cancelled less than one month prior to the conference are non-refundable.

Contacts and Conference Location

Thumbnail - Conference 2018 - VenueContact

Kuoni Destination Management A/S
Amager Strandvej 60, 1. floor
DK-2300 Copenhagen S
Denmark

Phone : +45 2291 7178
E-mail: eumetsat2018@ch.kuoni.com

Conference Location

Swissôtel Tallinn
Tornimäe 3
10145 Tallinn
Estonia

 

Conference Information

Internet and email facilities
Wireless Internet access is available free of charge throughout the venue.

An internet area can be used to work and to charge laptops and phones.

Conference language
The official language of the conference is English. Please note that interpretation will not be provided.

Lunches and coffee breaks
Tea and coffee breaks are included in the registration fee and will be held mid-morning and mid-afternoon. Please consult the programme for exact times of all breaks.

Lunch is not included in the conference registration fee but can be ordered and paid for at the time of registration. Lunches will be served at the two restaurants of Swissôtel (mixed seated and standing). The lunch reservation will be indicated on your badge and access to the restaurants will be controlled. Lunches can be ordered from Monday to Thursday, no lunch will be given out on Friday. The cost of the lunches is 8 EUR per person and per day.

Posters
Posters are an important feature of the conference enabling you to get close-up information from the speaker and improve your networking. General viewing will be from Monday to Friday during the coffee and lunch breaks. In addition, two dedicated poster sessions will take place during which coffee, tea, soft drinks and alcoholic beverages will be served.

  • Tuesday, 18 September from 1600 pm – 18:00 pm
  • Thursday, 20 September from 16:00 pm – 18:00 pm

The poster dimensions are 84cm (33 inch) wide x 120cm (47 inch) high, (portrait format), equivalent to A0 size. Unfortunately, we cannot accept posters in landscape format. Affixing material will be supplied.

Final Papers
Final Papers can be uploaded via the conference software. To download the Final Paper template please click here.

Final Paper submission deadline: 19 November 2018

WIFI and Conference App
There will be WIFI available in the session and office rooms. The username and password will be communicated on-site.

We have developed a practical conference App that you can download to your smartphone, tablet or laptop. The App offers many useful functions:

  • Conference programme
  • Agenda builder
  • Real-time programme updates
  • Messaging function
  • Floor plans
  • Information about the networking events
  • Live-poll function

The link to download the App will be emailed to registered participants shortly before the conference.

Networking Events

Thumbnail - Conference 2018 - VenueRegistration is obligatory for all networking events at the conference. For catering purposes, you are kindly asked to indicate on the registration form which networking event you will attend and whether you will be accompanied. Please note that for some events we have a limited number of participants and tickets will be allocated on a first come, first served basis.

Welcome drink and early registration – included in registration fee
Early registration will take place on Sunday 16 September as from 16:00 in the lobby of the Swissôtel (congress venue). It is followed by a Welcome Drink from 18:00 to 19:30. Registration will continue on Monday at 08:00 and throughout the following days.

Icebreaker – included in registration fee
The Icebreaker will take place on Monday 17 September at the Tallinn Song Festival Grounds from 18:30 to 21:30.

The Tallinn Song Festival Grounds are of great historical importance in relation with the independence of Estonia and the overthrow of the Soviet rule. It is best known as the place where every 5 years the Song Festival is held, in which nearly 25 000 singers take part, attracting an audience of nearly 100 000.

Buses will depart from Swissôtel at 18:00 and take participants directly to the Icebreaker venue. The return transfer will be made at 21:30 to the Swissôtel from where participants can walk on to their hotels.

Guided tours through the historic town centre of Tallinn – additional fee of 5 EUR per person (conference participant and accompanying person)
On Tuesday 18 September you have the opportunity to book a guided tour (in English) of Tallinn’s historic town centre. The tours start at 19:00 and will last approx. 2 hours. Please note that you must book the tour at the same time that you register for the conference.

Conference dinner - additional fee of 10 EUR per person (conference participant and accompanying person)
The conference dinner will take place on Wednesday 19 September from 19:30 to 23:00 at the Seaplane Harbour. Please note that the number of tickets is limited and therefore tickets are allocated on a first come, first served basis.

The Seaplane Harbour Hangars are part of the Estonian Maritime Museum with many interesting exhibits. Before the dinner you have the chance to visit both the permanent and the temporary exhibitions. The latter is dedicated to the centenary of Estonia and is called “100 years on water. The ships of Estonia 1918–2018”.

Buses will depart from Swissôtel at 19:00 and take participants directly to the dinner venue. The return transfer will be made at 23:00 to the Swissôtel from where participants can walk on to their hotels.

The conference dinner and the guided tour are sponsored by Estonian Environmental Agency with the support of the European Regional Development Fund

2018 EUM Conference - EAS logo

Hotel Overview & Information

Please find below a selection of hotels in Tallinn. They are all located within walking distance to the congress venue.

Hotel Name Single Room Rate (incl. breakfast) Double Room Rate (incl. breakfast)
***    
Metropol Hotel 50 EUR 55 EUR
****    
Baltic Vana Wiru Hotel 75 EUR 100 EUR
Tallink Hotel – Recommended! 83 EUR 88 EUR
Park Inn Central Tallinn Hotel 90 EUR 90 EUR
Radisson Blu Sky Hotel 140 EUR 140 EUR
*****    
Swissotel Tallinn 150 EUR 165 EUR

To make a booking, please use the online accommodation booking form on the registration website.

A map indicating the location of the various hotels, the conference centre and all networking event venues can be found here.

Hotel cancellation conditions
The originally booked duration of your stay will be the basis for your hotel invoice. The hotel has the right to charge your full stay in case of no-show and/or late cancellations and reduction of stay.

  • All cancellations must be received in writing
  • The full length of your stay will be charged after the first day of no show.
  • Early Departure Fee: Guests will be charged in full for checking out prior to the departure date confirmed.
  • Participants unable to attend may transfer their booking to another person.
  • The cancellation terms of each hotel are very different and are indicated on the hotel description page. When making a booking you automatically accept these terms.

We strongly advise you to book your accommodation as early as possible since September is a busy time for congresses in Tallinn.

Practical Tips for the Journey

Business Hours
Offices: Opening hours for public offices are from Monday to Friday from 8:00 to 17:00

Shops: Shops generally open from 10:00 to 18:00 from Monday to Saturday.
Shopping centers are generally open between 9:00 and 21:00 and supermarkets in the centres between 9:00 and 22:00 every day. There are also 24 hours open stores near the Tallinn city centre.

Banks: Bank opening hours are from 9:00 to 18:00 from Monday to Friday.

Currency
The Euro (EUR) is the official currency. All major credit cards (including Visa, Master Card, Diners, American Express) are accepted in most places.

ATMs are available throughout Estonia. Most accept all of the major bank cards, including Visa and American Express. Insurance

It is strongly recommended that participants take out insurance to cover loss (including registration fees) incurred in the event of cancellation, medical expenses and loss of personal effects. The Congress Organiser will not accept liability for personal injuries or for loss or damage to property belonging to participants, either during or as a result of the event.

Power supply
Wall outlets in the Republic of Estonia are Type C (CEE 7/16 Europlug) and Type F (CEE 7/4 Schuko) and supply electricity at 230 volts AC / 50 Hz frequency.

More information and images can be found here. Adapters can be purchased at the airport. Participants from the US with 110V equipment will need a transformer which can be purchased at most hardware stores.

Time zone
Estonia uses Eastern European Time. In September, the time will be UTC/GMT + 3 hours.

Tipping
Also Estonians are pretty casual about tipping, but here are some basic unwritten rules and manners about tipping: As mentioned, tipping is voluntary. If you do not like the service, you do not have to tip. However, 10% of the bill is polite and in many places expected for a satisfactory or good service.

Public Wi-Fi
Free public Wi-Fi is available in nearly every café, restaurant, hotel and hostel, as well in open spaces such us city squares and parks.

Medical services and police
In case of an accident or sudden illness, call for an ambulance or the police free-of-charge from any phone: 112.

Pharmacies are usually open between 10:00-19:00, the ones in shopping centres between 9:00-21:00. There are two pharmacies near the city centre, which are open 24 hours.

Weather in Tallinn in September
The temperature is usually relatively mild in September. Daytime temperatures average between 12° and 15° C (between 53° to 59° F) and can rise to 20°C (68° F). Pullovers, jackets and an umbrella are useful items in this time of the year. If you want to explore the old town, good shoes are recommended because the cobblestone streets may be a bit rough to walk on. Local weather info is available here.

For your own safety
Overall, Tallinn is a safe city, but as in most tourist destinations, you have to be careful of pickpockets. Keep your bags closed tight. Leave valuables at home. Don’t set anything down you don’t want stolen. Be mindful and don’t look lost or confused. Don’t wear flashy jewelry or show off your money.

Travelling to Tallinn

Airport Information
Lennart Meri Tallinn Airport is the city's international airport and located only 4 km from the city centre. Many national airlines offer direct flights to Tallinn. More information on international and domestic airlines can be found here.

The airport's information service point is located in the departure hall. It opens 2 hours before the day's first flight and closes after the last arriving flight. Lennart Meri Tallinn Airport: ph. +372 605 8888, http://www.tallinn-airport.ee

How to get to the city centre
Bus no. 2 operates from ~6:30 am until midnight and departs every 20 minutes. Single journey tickets can be bought 2 EUR on the bus. The bus departs from the airport's lowest level, take the escalator to descend from the arrivals hall. The most central stop is the station “Laikmaa” on Laikmaa Street, between the Tallink Hotel and the Viru Centre shopping mall (very close to the conference venue).

Tram no. 4 operates a on a frequent schedule from 5:30 until 00:45. The tram stop is located next to the terminal. Single journey tickets can be bought for 2 EUR on the tram. The most central stops are the station “Hobujaama” next to the Tallink Hotel, and station “Viru” next to the entrance into the Old Town.

Public transport timetables and maps are available here.

A taxi stand is located just outside the arrivals hall. The fare from the airport to the city centre is about €5 to €10. Read more about Tallinn's taxis here.

In Tallinn you can also use electric taxis, which are environmental friendly and with decent rates. Electric taxi can be ordered by calling 1918.

Public transport in Tallinn
Central Tallinn is very compact and easy to get around, and reaching farther out destinations is simple thanks to the city's network of buses, trolleys and trams.

The public transport network operates from 6:00 to 23:00 (some lines until 24:00). The ticket system works on a random-inspection basis, so you can board via any door and don't have to show anything to the driver. You must, however, have a validated ticket or you risk a €40 fine.

More information on public transport, routes, timetables etc. can be found here.

Visa requirements
Estonia is a member of the European Union. Participants of some nationalities may require a visa. A complete list of countries and the respective visa requirements, as well as application forms for download can be found on this website.

Note: obtaining a visa is the responsibility of the participant!

Things to do in Tallinn

Thumbnail - Conference 2018 - Tallinn=Tallinn's Old Town is one of the best preserved medieval cities in Europe and is listed as a UNESCO World Heritage Site. Tallinn is the major political, financial, cultural and educational centre of Estonia. The city was a European Capital of Culture for 2011.

There are many things to do in Tallinn, a few are listed below. For a complex overview, visit this website.

Among the main attractions are:

A few interesting museums are:

General information about Estonia can be found on the official website.

2018 EUM Conference - Visit Estonia logo

Enjoy your conference experience!

 

 
By continuing to use this website, you are giving consent for EUMETSAT to store certain information about you. To learn more about what information EUMETSAT collects and how it is used, please view our Terms of Use page.